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Executive Assistant to the Management Team

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Price : Please contact
Date listed : 2008-Oct-29
Executive Assistant to the Management Team

About the Job

Company Background

Digital Ocean Marketing (DOM) is a world-leading Interactive Strategy and Communications Company working as the key partner with Online Media Operations.​ DOM helps clients with traffic acquisition, improved visitor-to-lead conversion rates and brand management.​ The company is an integral part of one of the most successful organizations in the online lead generation industry.​ DOM has sister operations across the globe including New York, Stockholm, Tallinn, and Florida.​ Founded in early 2006, DOM has grown its downtown Vancouver office to include over 50 employees, which it expects to triple over the next two years.​ DOM is a project-matrix style organization; with functional departments (i.​e.​ IT,Content and Online Marketing) providing expertise and resources to Business Unit Directors, responsible for individual clients and projects.​ The culture is entrepreneurial, hard working, dynamic and flexible.​

Executive Assistant Role

The Executive Assistant provides diversified, front line executive and administrative support to the Department Directors and Business Unit Directors (3-5 in total).​

Team Fit

The Executive Assistant is a member of the Human Resources Team, consisting of the General Manager, Director of Human Resources, Executive Assistant to the General Manager, Office Manager, Internal Recruiter and Receptionist.​

In this role, you will report directly to the Director of Human Resources.​


    * Work as a closely connected partner to the Management Team as needed
    * Work on documentation of processes and operations
    * Support standardization process of all internal documents
    * Manage the Management Teams’ schedules
    * Draft and prepare correspondence, including memos and reports, on behalf of the Management Team to various high level stakeholders
    * Coordinate and chair assigned team meetings including managing meeting logistics, preparing agendas, materials and minutes
    * Conduct research, including RFI’s, and prepare analysis, reports, and briefing notes
    * Handle sensitive and confidential matters
    *  Assist in the organization of company wide events

Professional Requirements

    * Minimum of 2+​ years experience providing administrative support in a similar capacity
    * Proficient in all MS Office applications
    * Effective oral and written business communication and organizational skills
    * Proven ability to develop credibility and effective working relationships with staff and other stakeholders/​partners
    * Ability to exercise a high level of diplomacy, tact and discretion when working with information of a confidential and/​or sensitive nature
    * Ability to multi-task and work under pressure to meet deadlines and targets
    * Interpersonal skills, maturity and self-confidence - the ability to relate well to people at all levels in the organization.​
    * Experience in an online media and/​or international company is an asset

Formal Requirements

    * Legal Administrative Assistant training (or equivalent education and experience)

Preferred Personal Characteristics

    * Flexibility/​adaptability
    * Independence and initiative
    * Sound judgment and discretion
    * Structured and organized rather than analytical
    * Team builder - encourages collaboration and builds strong relationships

Incentives for the Right Candidate

    * Play a key support role for a dynamic, rapidly-growing organization
    * Competitive base salary plus performance-based incentives
    * Excellent benefits package, effective immediately, including health and dental insurance
    * Travel allowance of $120/​month
    * Fitness allowance of $800/​year
    * Flex-time opportunities
    *  Internal referral bonus up to $2000 for each employee hired

Where Potential Candidates are Likely Working Today

    * Legal Administrative Assistant/​Legal Secretary at a law firm or public company

How to Apply

Please apply for thisposition by sending us your resume and cover letter to: jobs@​digitaloceanmarketing.​com

Digital Ocean Marketing would like to thank all candidates for their submissions; however,only those candidates selected for interview will be contacted.​  If you are not contacted, we will keep yourresume on file for future opportunities.​

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